Expenses
Know which costs are capital before an auditor asks
Approval chains, reimbursements and correct classification.
The problem it solves
Capital or revenue, decided too late
A laptop and a month's rent are both money out, but one belongs on the balance sheet. Sorted at year end, the question is asked long after anybody remembers the purchase.
Approvals in a chat thread
Who approved a claim, and whether finance checked it, is usually a message somewhere. A claim that is stuck cannot be seen.
Suppliers typed as free text
With a supplier's name typed differently on every bill, nothing adds up what one supplier was paid in a year — and TDS thresholds are per supplier, per year.
What it does
The chain is recorded
Submitted, manager, finance, paid — the chain is recorded
Capital or revenue, on every entry
Capital versus revenue classification on every entry
A receipt linked to each one
A link to the receipt kept on the expense it justifies
Who it is for
Companies and LLPs
Staff submit, a manager approves and finance verifies, each step recorded with who took it; supplier bills carry the GSTIN, the GST split, input credit status and TDS.
Agencies, studios and firms
Costs tagged to the project they were spent on, so a freelancer's bill or a commission reduces that project's margin.
Freelancers and consultants
Business costs kept with their category and a link to the receipt, apart from personal spending, for whoever prepares the accounts.
Proprietors and small businesses
Rent, utilities, supplies and the owner's drawings each in their own category, with drawings kept off the profit and loss account where they belong.
How it works
An approval chain, and where a claim is in it
Every claim carries who submitted it, who approved it and when it was paid. A claim stuck with finance is visible as that, rather than as an unanswered message.
- 1SubmittedBy the person who spent it
- 2ManagerApproved or sent back
- 3FinanceChecked against the receipt
- 4PaidReimbursed, and recorded
An example, not live data.
A receipt behind each claim
A link to the document that justifies a claim is kept on it, so the entry and its evidence are found together at the point somebody asks — which is usually a year later.
An example, not live data.
Capital or revenue, decided on the entry
Classification happens where the cost is entered rather than in a spreadsheet at year end: capital by category and by value, with the human's own decision left standing when they make one.
| Expense | Amount | Class | Stage | Receipt |
|---|---|---|---|---|
| Laptop, editing | ₹86,400 | Capital | Paid | Linked |
| Studio rent, August | ₹35,000 | Revenue | Paid | Linked |
| Client travel | ₹7,240 | Revenue | With finance | Linked |
| Software, annual | ₹11,800 | Revenue | With manager | None |
Capital by category and by value: the ₹86,400 laptop is above the ₹5,000 line.
An example, not live data.
Everything it covers
On each bill
Where it lands
Approval
Payment
What it does not do
Questions about expenses
What is the approval chain?
Submitted, manager, finance, paid — and every claim carries who did which and when. A claim stuck with finance is visible as that rather than as silence.
Where does the receipt go?
It is held against the claim it justifies, so the entry and its evidence are one thing at the point somebody asks — which is usually a year later.
How is capital versus revenue decided?
Where the cost is entered, by category and by value, rather than in a spreadsheet at year end. A person's own choice is never overridden.
How does a reimbursement work?
It points back at the claim it settles, rather than being a separate payment with a note attached.
Can I get the expenses out as a report?
Yes, as a report you can export. It is the same data the approvals and the project margins are built on.
Start free. No card required.
1 project, 5 clients and 3 invoices a month.